Application procedure

The TEEME consortium will select applicants to the programme on the basis of high academic achievement, the fit of research projects with the TEEME expectations (see Research profile), and an assessment of each candidate's potential and commitment to complete high quality research. Candidates will normally be expected to hold a second-cycle degree which was awarded the best or second best grade available in their national system in any area of literature, history or cultural studies. Applicants from other Humanities or Social Science subjects will also be considered.

Candidates will need to demonstrate their eligibility and academic achievement through the submission of relevant documentation, including:

  • detailed transcripts with grades and degree classification
  • a copy of your degree certificates
  • a current CV (European format)
  • a certificate of language ability
  • a statement of purpose (500 words max)
  • a research proposal including justification of the proposed mobility pathway (1500 words max)
  • the names of two referees who will attest to the applicant's academic standing and potential

You will be asked for all these documents during the electronic application process, so make sure you have them available in a form that can be uploaded onto the web. Please also consult the application guidelines below. All candidates will also be expected to indicate that they have understood, and are committed to, the integrated mobility. Please also remember that Erasmus Mundus guidelines state that candidates are not allowed to apply to more than three different EMJDs in any one round.

 

Application guidelines

The TEEME consortium wants you to make the best possible case for you and your project in your application.

The most important of the documents you are asked to submit is your research proposal. The assessors of your application will scrutinize this very carefully, so make sure that it represents your project and your ideas as accurately and as convincingly as possible.

We also place great emphasis on your CV, on your statement of purpose, and on your previous experience. There is no single route to a place on this programme; indeed, there are many experiences, academic or otherwise, that may have prepared you for a TEEME doctorate. We value diversity very highly and will honour all the knowledge and skills that you have acquired in a variety of different contexts.

Also important in your application will be the judgement of your referees: they will have to attest to the quality of your work and to your potential as a researcher, so select them carefully. Throughout the application we will be assessing the quality of your written expression, so we want to see you use the best English that you are capable of.

Our selection criteria are specified in the tab on The selection process (on this page). In what follows we give you some further advice on the individual documents you will be asked to submit as part of your application. All of them will have to be uploaded onto the web during the electronic application process (see the How to apply tab on this page), so make sure you have these documents in a format that allows easy uploads.

Please note: You will be applying through the University of Kent online application system. There is a generic online ‘application checklist’ available on the general admissions page which you are encouraged to consult for further advice on the various stages of the application. But please be aware that this checklist is used for over 200 different programmes of study within the University of Kent, so it may not at all points correspond to the advice given on this page. If you encounter any differences, the information on the TEEME pages is to be considered authoritative.

Application cover sheet

This cover sheet is mainly informative and will ask you for your personal details, your main places of residence in the past five years (required to check your eligibility in case you are applying for an Erasmus Mundus Fellowship), for your two preferred supervisors (please consult the participating staff page for an updated list of available TEEME supervisors), and for your suggested mobility pathway. You should indicate one alternative to your preferred pathway in which at least one of your chosen universities is a different institution. Please take particular care to give us your accurate contact details for the interview date (phone number including international dialling code from the UK; skypename, if applicable. See also Important dates tab on this page).

Detailed transcripts

We will require these transcripts with a clear indication of your grades and degree classification. Please give us as much information as possible on your past academic experience to enable us to compare your record fairly with that of other candidates. Please also make sure that your record of transcripts is available in a format than can be uploaded onto the web during the online application process (preferably pdf). If you need to submit multiple documents you will have to put them into a single file first, as the system won't allow you to upload more than one file under this heading. Finally, if your transcripts are in a language other than one of the four consortium languages (English, German, Portuguese, Czech), you are required to submit certified translations.

Degree certificates

We also require copies of your degree certificates. Please proceed as above with your transcripts (ie, put all documents into a single file and, if required, include certified translations).

Current CV

Your CV should include all relevant information about your previous education and work experience. Please use the European CV format. We would also like you to include a list of publications in an annex to the CV, in case some of your work has already been published.

A certificate of language ability

Please have a look at our language policy. Applicants who are non-native speakers of English must demonstrate, through the acquisition of a recognized qualification, proficiency in English at level C1 (‘proficient user’), as defined in the Common European Framework of Reference for Languages (CEFR). You can demonstrate this in various ways, for example with an IELTS (International English Language Testing System) certificate at level 7.0, or through a score of 100 (including a minimum 22 in both writing and reading) in the internet-based TOEFL (Test of English as a Foreign Language). Please note that the paper-based TOEFL is not acceptable. Candidates whose native language is English will be required to demonstrate competence in another EU language at CEFR level B2 (‘independent user’). Please ensure that the documents attesting to your language skills are available in a format that can be uploaded on to the online admissions software. NOTE: We consider language competence an essential prerequisite of a TEEME doctorate and cannot make any exceptions to our language policy. If you cannot produce the required language certificates during the application process or by the deadline agreed with the consortium, you will not be awarded a Fellowship nor offered a place on the programme.

Statement of purpose

In this statement you should try to explain why you want to study on TEEME and what you expect from the programme. There may be all kinds of reasons why you are interested in this doctorate – personal, academic, or otherwise – and the assessors will have no preconceptions about the ideal career path of a TEEME student. Every case will be assessed on its own merits, so please tell us in your own words what motivated you to put in an application for this programme – but make sure not to exceed the limit of 500 words.

Research proposal

In this proposal you should set out as precisely and clearly as possible the main topic of the research you wish to undertake on the TEEME programme. You should clearly state your main research questions, your proposed methodology, and the primary material you are aiming to examine as part of your project. Please read carefully through the main TEEME research profile to ensure that your research fits with the objectives of the programme. We are expecting candidates to present convincing outlines for research projects that are comparative and interdisciplinary in conception, that bear a clear relation to present needs and debates, and that span at least two different linguistic, religious and/or ethnic cultures within Europe, or that relate one European with one non-European culture, in the period 1400 to 1700, or in later political or cultural uses and representations of early modern literature and history. Your proposal should also include a justification of your proposed mobility pathway (plus one alternative), so make sure you also consult the individual research profiles of the four degree-awarding institutions. Please also explain to us the reasons behind your choice of supervisors. The maximum length of this proposal is 1500 words, and we don’t expect proposals to be significantly shorter than this.

Referees

We will require the names of two referees who will attest to your academic standing and potential. It is your responsibility as an applicant to ensure that your referees respond promptly to requests for a reference.

If you require further advice on the application process please contact the general TEEME coordinator Bernhard Klein.

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Important dates

The deadline for all applications in the Fellowship round for 2015 entry is 14th December 2014, 23.59 GMT. No applications for Fellowships will be accepted after that date.

Selection timetable:

18th December 2014: Notification of ineligible applicants.

27th January 2015: Preselection of candidates. All applicants will be notified by email on or before this day whether they have been selected for interview or not.

6th February 2015: Selection panel meets in Kent to interview preselected candidates. Candidates will need to ensure their availability on 6th February for a skype, video or phone interview. Time slots for interviews will be agreed in advance. Please note that depending on your time zone, your interview slot may fall late on 5th February or early on 7th February.

28th February 2015: Main and reserve lists of candidates submitted to EACEA for approval. Candidates will be informed by the TEEME consortium whether the interview has led to the offer of a place on the programme. Offers of Fellowships cannot be made by the consortium until the list of candidates has been fully approved by the EACEA.

The deadline for non-Fellowship (ie, self-funded) applicants will be 30th June 2015, as long as places are still available on the programme (maximum number of students in an annual cohort is 16).

Rejected applicants have the right to appeal against the decision of the selection panel. Details are available here.

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How to apply

The application is web-based and managed by the University of Kent admissions system. The following 6 STEPS will take you through the required stages of the process.

Please note that your application will be in the first instance for a place on the programme. You will have the opportunity to indicate on the Application Cover Sheet whether you are also applying for an Erasmus Mundus Fellowship. If you are, please note that offers of Fellowships cannot be made by the consortium until the list of candidates has been fully approved by the EACEA. Since the number of Fellowships is limited (see Fellowships and Fees) we may not be able to offer a Fellowship to all successful candidates. Wherever possible, we will in such cases assist candidates with applications to other sources of funding.

Please note that the personal data of all applicants will be sent to the Agency (EACEA) and may be used by other bodies involved in the management of Erasmus Mundus (ie European Commission, Erasmus Mundus National Structures, EU Delegations, Erasmus Mundus Student and Alumni Association) for facilitating the student/doctoral candidate access to the joint programme.

STEP 1

Please read carefully through the Application guidelines (see tab on this page). Make sure that your application documents contain all the information required by the selection panel. If vital documentation is missing, the consortium will make every effort to contact you and give you a chance to amend your application, but we can only do so prior to the deadline of 14th December 2014. So the earlier you apply the better your chances are of having the application completed on time.

STEP 2

Please complete the TEEME Application Cover Sheet. You will need to complete this sheet electronically, print it off, sign it, get it scanned, and then have the scanned version ready to be uploaded on to the electronic application form.

STEP 3

In addition to the Application Cover Sheet, you need to have the following documents ready on your computer to be uploaded onto the web. Please ensure that each file is no bigger than 5MB and that you use only the following formats: .txt, .doc, .docx, .pdf.

  • Research Proposal (max 1500 words)
  • Statement of Purpose (max 500 words)
  • Your most recent CV using the European CV format
  • Your degree certificate(s) – plus certified translations into English in case your certificates are not in one of the four consortium languages
  • Your interim or final transcripts – plus certified translations into English in case your transcripts are not in one of the four consortium languages
  • Your language certificate (or a statement explaining its absence - see below, STEP 5, "Research information")
  • A copy of your passport

STEP 4

Log on to the University of Kent online admissions system. This link will take you directly to the login page for TEEME:

TEEME online application portal

You will first need to create a login for yourself under “Create a new user” in the box on the right. Type in your data and click on “Proceed”. Your data will be displayed – if you want to change any details, click on “Amend user details”. If you’re happy with the details, click on “Proceed”. You will now be taken to a page that asks for further “Personal details”. Make sure to complete all boxes marked by a little red star.

NOTE for applicants with dual nationality applying for an Erasmus Mundus Fellowship: under “Nationality”, please enter the nationality under which you wish to be considered for a Fellowship. We require this information to know which Fellowship category you are applying for.

Under “Agent Application” please select “No”.

Under “Contact details” please fill in first your correspondence address. If your home address is different from your correspondence address, then please select “No” when asked and a new address field opens.

Once you’ve finished with the contact details click on “Next” and you’ll be taken to a page asking for “Course details”. From now on you can interrupt the process of completing the online application form at any point by pressing the “Save and return  later” button at the bottom of each screen. The data you have already entered will be automatically saved.

STEP 5

The online application process now takes you through a further 6 screens (which are not numbered).

  • Course Details. Under “Entry date”, please select “September 2015”. In the box “Reasons for study”, please simply put “See statement of purpose”. We are expecting you to have your statement of purpose ready to be uploaded at a later stage in the process. Under “Source of funding”, please select “Other source” if you are applying for an Erasmus Mundus Fellowship. If you have a different source of funding, please select the appropriate option from the pop-down menu. For the next question, “Is this funding proposed or definite?”, please select “proposed” in case you are applying for an Erasmus Mundus Fellowship. If you have another source of funding, select "definite" if that funding is guaranteed, or "proposed" if it isn't. Now click on “Next”.

  • Qualifications: On this page you need to list all your academic qualifications. As with all aspects of this online process, it is inherently biased towards applicants from the UK. Please don’t let this distract you. You will be able to enter all your qualifications, completed and ongoing. If your qualification is ongoing, please enter the date of the TEEME application deadline under “Attended to”. Under “Qualification”, practically all the options listed in the pop-down menu relate to UK degrees, so unless you have a degree awarded by a UK institution you will have to select “Other”. As soon as you do, a new field opens asking for the title of your “Other qualification”. Please don’t translate any degree titles into English per se, though degrees in a non-Latin alphabet will probably have to be entered in an appropriate Latinate rendering. You can add as many qualifications as you wish by continuing to click on “Add another qualification”. When you’ve finished adding all your qualifications please don’t forget to upload all your degree certificates and transcripts (as specified above in STEP 3) under “Qualification document upload” (bottom left). The system should allow you to upload as many files as required. As noted above, please supply certified translations in case of documents issued in a language other than the four consortium languages.

  • Research information: Here we want you to upload your research proposal, the most important element of your application. We are assuming that you have saved your research proposal in a separate file, so there is no need to enter it into the box provided on this page. Please enter instead the following information:

    “Preferred supervisor”: Leave blank. We are asking for this information in the TEEME Application Cover Sheet.

    “Proposed research topic”: Please enter a short version of your working title. This title will not be binding and can be changed at any time.

    “Research proposal”: Please enter “see attached file”.

    Now please upload the file with your research proposal under “Research proposal document upload” (bottom left). Click on “Next”.

  • Research information: On this page we need you to show how you meet the requirements of the TEEME language policy. First indicate your mother tongue under “Native language”.

    If your native language is not English, you will need to respond to the next question, “Have you taken a recognized SELT?” [SELT: Secure English Language Test] with either “yes” or “no”. The question is misleading. Please select “yes” ONLY if you have taken a test AND know the results already. You will then be asked about the test provider and about your score. If you have taken the test but do not yet know the results, or if you have not yet taken the test, please click “no”. You then need to upload a file under “English language test document upload”:
    - if you have the required language test, then simply upload the document here.
    - if you have not yet got the required certificate, then please upload a statement here indicating how and when you will obtain the certificate.
    - if you believe the language requirement should be waived in your case, please upload a statement her explaining your reasons.

    If your native language is English, please indicate so under “Native language” and respond “no” to the next question. Then please upload a recognized language certificate in another EU language, as required by the TEEME language policy, or a statement indicating how you intend to meet the language requirements if you have not yet got the necessary certificate.

    You are not required to complete the remaining sections on this page relating to your work experience and to other qualifications. You may do so if you wish but we expect to find this information in your CV (to be uploaded at a later stage in the process). Click on “Next”.

  • Referee details: We require the names of two referees who will attest to your academic standing and potential. Referees will be sent an automatic reference request using the contact details you have provided. Your referees will not be given a deadline; it is your responsibility as an applicant to ensure that your referees respond promptly to requests for a reference. Ideally, the references should be submitted before 20th December. Complete all the boxes and click on "Next".

  • Declaration: The final screen! Please ignore the blurb under “Additional document upload”. What we need from you here are those documents specified above in STEP 3 that have not yet been uploaded: your CV, the statement of purpose, the TEEME Application Cover Sheet, and a copy of your passport. You can upload these documents under any of the upload functions on this page (under each heading you should be able to upload more than one file). Please note that we do not require you to upload any of your coursework or a sample of your written work.

STEP 6

Check through the application form again and make sure that you have provided all the required information. If you’re certain that the form is complete, click the box after “Acceptance of terms and conditions”, press "Submit", and you’re finished. Congratulations!

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The selection process

For each edition of the programme a selection panel will be appointed by the Academic Board (see Governance). Its membership will represent all four consortium partners and a representative of the associated members. Each member of the panel will assess and score each application.

Candidates will be graded on a 100-point scale across the following criteria:

  • The quality and potential of the research proposal (1 to 40)
  • The quality of the statement of purpose (1 to 20)
  • The quality of the CV and academic and/or other experience (1 to 20)
  • The academic references (1 to 10)
  • The quality of the written expression (1 to 10)

Selectors will be required to comment on all five criteria using the TEEME Application Assessment Form. In addition, the prospective supervisors suggested by candidates will also comment on the relevant applications.

The Chair of the Academic Board will review the grading and comments, and compile a ranking based on average scores. In a preselection phase, the committee will then nominate a long list of candidates selected for interview.

Interviews will be conducted by means of a Skype or video link, or by telephone. After the interviews, the committee will agree a final ranking of candidates for Category A, Category B and non-Fellowship applications, taking into account the programme requirements/restrictions and consider special cases in relation to disability and gender balance. Decisions on offers will also take into account the mobility pathways of students to ensure that the cohort is divided in an equitable way between all the partners.

Appeals

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